I-State Truck Center’s Inver Grove Heights location is seeking a detail-oriented and organized Fleet Sales Administrator to support our Sales team in delivering exceptional service to our clients. The Fleet Sales Administrator will play a critical role in managing truck inventory, tracking customer orders, and ensuring smooth communication between the sales team, customers, and other stakeholders. This position requires strong administrative skills, excellent communication, and the ability to handle multiple tasks efficiently.

Pay Range: $22.00-$27.00/hour DOE

Key Responsibilities

• Administrative and Clerical Support: Provide comprehensive administrative and clerical support to the Sales team, including preparing documents, scheduling meetings, and managing correspondence.
• Inventory Management: Oversee the full spectrum of truck inventory tracking, from initial build to completion and delivery, ensuring accurate and up-to-date records.
• Order Monitoring and Updates: Monitor all customer truck orders, proactively updating the Sales team on progress, delays, and any issues that may arise.
• Reporting and Auditing: Prepare and submit reports to auditors, ensuring compliance with company policies and industry regulations. Conduct regular inventory reviews to maintain accuracy and identify discrepancies.
• Data Management: Maintain accurate records in the company’s inventory and order management systems, ensuring all data is current and accessible.
• Communication Liaison: Act as a point of contact between the Sales team, production teams, and customers to facilitate clear and timely communication regarding order status and delivery schedules.
• Process Improvement: Identify opportunities to streamline administrative processes and improve efficiency in inventory and order tracking workflows.

Qualifications

• Education: High school diploma or equivalent required; associate or bachelor’s degree in business administration, logistics, or a related field preferred.
• Experience: 2+ years of experience in an administrative or clerical role, preferably in sales, logistics, or inventory management.
• Skills:
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory management software.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
• Preferred Qualifications:
  • Experience in the automotive or trucking industry.
  • Familiarity with auditing processes and inventory reporting.
  • Knowledge of CRM or ERP systems.

Work Environment

• Full-time position, typically Monday through Friday, with occasional overtime as needed.
• Office-based role with potential for hybrid work arrangements, depending on company policy.
• Collaborative team environment with regular interaction with Sales, Production, and Customer Service teams.

Employee Benefits:

• Competitive Wages – Be paid your worth!
• Tuition assistance - for educational and ongoing career growth
• Health, dental and vision coverage - begins on the first day of the following month.
• Paid Time Off - (PTO) starts accruing day one of your full-time employment.
• Holidays - 6 Holidays and 2 Floating Holidays per year
• 401(K) - with company matching.
• Long Term Disability - Supplied
• Short Term Disability - Supplied
• Life Insurance - Supplied
• Healthiest You - Virtual Health Care paid by Interstate.
• PPE Reimbursement- Safety Glasses and Safety Boot Reimbursement
• Pet Insurance – We care about our furry friends!
• Employee Discounts - available on products and services
• Paid Employee Assistance Program - Free 24/7 Access to a guidance consultant regarding life challenges you or family member may face.
• Paid Health and Well-being screening - for employees and their spouse

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Interstate Companies is an Equal Opportunity Employer, and we encourage all qualified and interested persons to apply for this position by submitting a resume for consideration.

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